CRO NCA resolution for 2021 IOM ICA AGM - IOM Certificates Database

[Hiljoball]

This is AGM Agenda Appendix C - copy/pasted from the AGM announcement.

CRO NCA resolution for 2021 IOM ICA AGM - IOM
Certificates Database
Proposal
• To etsablish standardized procedure of issuing IOM certificates worldwide
• To create IOM certificate is digital format without need of printed copies
• To have easy access to any IOM certificate issued
• To have exact number of issued certificates and certified owners available at any moment
• To establish number of certified owners and number of votes for each NCA according to IOMICA
regulations
How to achieve this?
- Certificates should be issued through and online database system where registered NCAs will get
credentials to access administrative page for issuing certificates
- Registered NCA person (Registrar, NCA Secretary or other appointed person) will enter in the web form
certificate data: Hull Registration Number, Boat’s Name, Owner’s Name; Design Name, Designer’s Name, Date
of Initial Certification Control, Rigs included with this Certificate and Owner’s e-mail address
- Certificate will then be issued electronically with unique Certificate Reference Number assigned by the
Database. This unique reference number will be then connected with all certificate data particularly owner’s name
and hull number and of course NCA that issued that certificate (unique number may be something like PNR code
on airplane tickets)
- Unique refence number is connected to the certificate and database will recognize that one owner may
have one or more boat and one or more certificates and number of certified owners may be established and may
be different from the number of certificates.
- Certificate is sent by e-mail to the owner with unique reference number as user name and database
generated password that owner may use to register to the IOMICA for voting on AGM (as described below) but
also to access any other services that IOMICA may design in the future
- Registered NCA person will have possibility to administer their fleets by marking certificate invalid if:
new certificate for same boat is issued (for example when additional rig is measured), boat is sold to the new
owner in which case new certificate will be issued assigning new unique reference number of when boat is
destroyed and does not exists any more.
- Update status of issued certificates and certificated owners is updated in real time and available at any
moment.- Owner’s data needs not to be disclosed to any third party except to the NCA registered person
just as it is up to now and GDPR is fulfilled.
- When entering an event, the owner could provide unique reference number of his boat, so the organizer
may access it in controllable way.
Voting procedures at the AGM
- Voting strength by the NCA should be decided based on active certified owners at the time of the vote.
- Certificate owners may register for the vote at defined time prior to the AGM. An e-mail will be sent from
the database to all certified owners where they will confirm they are active and want to register for the vote.
- Database will clearly identify certificated owners even if they have more boats or more certificates at the
same time and owners will register with unique certificate number and password as explained above. One unique
certificate number may be used for only one vote.
- Certified owners not willing to participate are doing that by his own decision and they have to accept the
outcome of the voting.
- After closing of registration procedure list of active certified owners will be published together with
appropriates number of votes that each NCA.
- Once certificate owners are registered for the vote, they will receive voting form to vote for, against or
abstained for resolutions on the agenda within defined time frame.
- Once voting is closed, software will automatically calculate number of votes for each NCA, number of
certified owners voted within each NCA and how they voted calculating final number of votes with final decision
if resolution is passed or not.
What is needed to complete this project?
- Database system and programming work that may be financed form the IOMICA budget
- Minor changes to the regulations in voting procedures describing timeline for receiving submissions,
publishing agenda, registration for the vote and voting itself
- With proposed changes it would be more appropriate to limit the votes to the NCAs only excluding
IOMICA Executive members from the vote
Zoran Grubiša
CRO NCA Representative
29.09.2021

[Hiljoball]

I urge all IOM 'certificated' owners to read this carefully before deciding how to vote when your National Authority polls you.

Here are my thoughts on this proposal -

This proposal - create a database - has major issues - first is confidentiality - a person's right to privacy of data -sending a person's name and email address to another party in another country. This may not be legal - the EU has such rules., so does Canada and USA. If this motion passes then the National Member representative has to break its country's privacy laws to provide the data in order to vote. On these grounds we cannot put an item in our Governing Documents that requires an illegal act - this motion should be ruled out of order.

The second is that it does not work - a country votes based on the number of members in 'good standing' (ie currently paid up members of their national authority) who have one (or more) registered and certificated IOMs. A registry of certificates does not know if a member lapses. for example, in Canada we have over 500 registered IOMs, most of which were certificated. However with turnover, there a about 60 who are current members of CRYA.

If this were to be approved, how would the database be populated with existing data? And how would it be kept up to date with transfers etc. This is a big 'make work' project with no actual benefit.

Feel free to offer your opinions.

John

[Hiljoball]

The vote on this is coming soon - interesting that no one has any comments so far.

John